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Worked examples

Four groups, their books worked out.

Each example uses made-up data, laid out the way Penny Monet shows it. Read the line, see the sign, follow the reasoning.

View exampleHow it works

Sports club

Shirts, an outing and a correction

A parent advanced new shirts, the team outing is being paid and a drinks receipt was entered wrong.

  • The shirts are an expense claim: repayment remains open until recorded
  • Lotte paid 10 of her 25 for the outing: partly paid
  • The drinks were corrected from 48.00 to 44.50: the old line is struck through, the correction beneath
  • The tournament entry is expected and shows as an expected change
Sports club · Team 2Illustration with made-up example data
○New shirtsExpense claim · paid privately by Ruben · awaiting approval−320.00
✓Team outing · FinnContribution · bank · received25.00
Team outing · LotteContribution · 10.00 of 25.00 paid25.00
○Autumn tournament entryExpected · 2 Nov−75.00
–Drinks after the matchCash · corrected−48.00
↳Drinks after the match · correctionCash · paid−44.50
Group balance
€1,245.00
Available
€925.00
Reserved
€320.00

Club team

A camp deposit and an offset

The team prepares for a training camp while the winter hall rental is still unpaid.

  • The camp deposit is expected: it changes nothing yet
  • Hall rental is an unpaid supplier expense and counts as Reserved
  • The round after the match was offset against Eva’s credit: no money moved
Club team · LadiesIllustration with made-up example data
○Training camp · depositExpected · 15 Jan−480.00
✓Team kit contribution · NoorContribution · bank · received60.00
○Hall rental JanuarySupplier · not yet paid−250.00
Team kit contribution · SophieContribution · 30.00 of 60.00 paid60.00
✓Round after the matchOffset against Eva’s credit−14.00
Group balance
€860.00
Available
€610.00
Reserved
€250.00

Club & society

Prize pool and a rejected claim

The season ends with a prize pool. One expense claim didn’t meet the club’s rules.

  • The prize pool is a payout: awarded to the winners, payment still open
  • The taxi claim was rejected: it stays visible, struck through, and creates no debt
  • Spring room rent is expected for March
Thursday Evening SocietyIllustration with made-up example data
✓Club night · refreshmentsCash · 12 players−38.50
○Prize pool DecemberPayout to winners · open−65.00
✓Annual fee · AnnaContribution · received30.00
○Room rent spring seasonExpected · 1 Mar−60.00
✕Taxi homeExpense claim · rejected−22.00
Group balance
€482.50
Available
€417.50
Reserved
€65.00

Band

Before the winter concert

Ticket income and venue hire are known in advance, the rehearsal room invoice is in.

  • Ticket sales and venue hire are expected, shown as separate plus and minus lines
  • The rehearsal room is an unpaid supplier invoice
  • The sheet music claim has been repaid to Kim: ✓
Band · Late Check-outIllustration with made-up example data
○Rehearsal room · NovemberSupplier · not yet paid−120.00
○Winter concert · ticket salesIncome · expected450.00
✓Sheet musicExpense claim · repaid to Kim−54.00
○Venue hire winter concertExpected · 14 Dec−390.00
✓Drinks after the gigCash · paid−48.50
Group balance
€1,845.00
Available
€1,725.00
Reserved
€120.00

Keep exploring

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Try it with your own numbers.

The example lets you enter an expense and split it. Nothing is saved.

View exampleHow it works