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Use case

Keep a group kitty, wherever the money is.

The cash box is with the coach, the bank account with the treasurer and the bar takings with whoever closed up. Penny Monet records who holds what, and adds it up to one group balance.

View exampleHow it works
Penny Monet app with fictional example dataPenny Monet app with fictional example data
App interface with fictional example data

The questions

What a kitty raises

How much do we have in total?

The group balance adds up the pots of all money holders.

Group balance
Who has the cash?

Each holder has a pot with its own balance and history.

Group pots
What is already promised?

Reserved shows agreed payments; Available what is left.

Group balance

Approach

How to set it up

  1. 1

    Record the opening balance

    Record what each holder has at the start, as a separate registration with a reason. It isn’t income to be split.

  2. 2

    Record money in and out per holder

    Choose who received or paid the money, so it lands in the right pot.

  3. 3

    Transfer when cash changes hands

    The coach hands the cash box takings to the treasurer: one transfer, the group balance stays the same.

Example

A team kitty in October

Made-up data for a youth football team.

Sports club · Team 2Illustration with made-up example data
○New shirtsExpense claim · paid privately by Ruben · awaiting approval−320.00
✓Team outing · FinnContribution · bank · received25.00
Team outing · LotteContribution · 10.00 of 25.00 paid25.00
○Autumn tournament entryExpected · 2 Nov−75.00
–Drinks after the matchCash · corrected−48.00
↳Drinks after the match · correctionCash · paid−44.50
Group balance
€1,245.00
Available
€925.00
Reserved
€320.00

Keep exploring

Group potsWho holds the group’s moneyGroup balanceWhat the group has, owes and expectsSports clubTeam costs, kit, tournaments, bar

See it with example data.

The example runs in your browser. Split an expense and watch each person’s position change.

View exampleHow it works